Real Estate Services

Registration and Processing in the Digital Single Window Rental Portal in Barcelona

Are you trying to register your properties in the new Digital Single Window? At Loca Barcelona we take care of registering, processing and managing your profile and your properties, saving you paperwork and a lot of time.

Learn about the Single Digital Window

What is the Digital Single Window Rental Portal?

The Digital Single Window Rental Portal (Ventanilla Única Digital de Arrendamientos, VUD) is designed to centralise all procedures related to the registration of dwellings and the consultation of data. This simplifies the process of renting a short-stay property and improves the offer available to applicants.

The rental registration and processing procedure

To access the system you will need to register and have an electronic ID (Cl@ve or digital certificate).

It is also important to highlight that registering the rental contract is a key process for owners, as they are the main parties required to use the VUD. If you own one or several properties, you must digitise the signed rental contract(s), the proof of the deposit (fianza) and the cadastral references.

As an advantage, remember that the platform allows digital signatures as well as managing the deposit and even returning the deposit in a single place. It also facilitates fully documented communication, which serves as a complete and reliable record in any situation. On the other hand, it should be noted that the exact dates and mandatory deadlines have not yet been defined, but once they are, complying with each of them will be essential.

Steps for registration

1. Obtain the Registration Number

Go to the online portal of the Colegio de Registradores (Association of Registrars).
Fill in the application form (using the details of the property and the owner in this case).
Attach all the relevant documentation.
Submit the application and wait for the registration number to be assigned (this is usually automatic).

2. Register the property on the platform

It is now time to complete the registration in the Digital Single Window.
It may be necessary to update or verify the information you have already provided.

3. Make the Registration Number public

If you are an owner and you advertise your properties on several websites, you must add the registration number for each one. This is mandatory.

Benefits of the Digital Single Window

Below is a summary of the main benefits of the Digital Single Window.

Simplified procedures

The Digital Single Window centralises all procedures in a single place. From there you can manage all types of processes, such as:

Registration of companies
Licence or permit applications
Procedures for certificates online

Significant time savings

Handling everything online avoids overcrowding at physical offices, queues and duplicate document submissions, and removes dependency on office opening hours.

Greater accessibility and transparency

Owners and tenants have easier access to information, and fraud is reduced, since until now many low-reputation companies were handling these procedures.

This increases trust across the entire real estate sector.

Who is required to register in the Digital Single Window?

All individuals or legal entities offering short-term accommodation in exchange for payment on digital platforms or online channels must register.

Specifically, these groups are:

Owners or hosts

Anyone renting dwellings or rooms via platforms for short stays (whether for tourist use or seasonal stays) is required to register and obtain a Unique Registration Number (NRU).

This includes:

Entire dwellings intended for short stays
Rooms rented within a primary residence
Properties managed by third parties

Managers or intermediaries

Companies or individuals who manage rentals on behalf of the owner are also required to register the accommodation if they are the ones who list or manage it on platforms.

Digital platforms

Digital platforms must verify that each listing has a valid NRU, display it on the listing page and share booking information with the authorities.

Management of real estate procedures in Barcelona

At Loca Barcelona, we offer processing, management, and completion of various procedures related to your real estate property.

Certificate of occupancy

This document is necessary to rent or sell your home, register for utilities such as water, electricity or gas, or apply for a mortgage.

Digital single window

Registro y Tramitación en la Ventanilla Única Digital

The digital single window centralises the registration of short-term rental properties.

Energy efficiency certificate

Certificado de Eficiencia Energética en Barcelona

This certificate contains information on the energy characteristics of the property, mainly CO2 and energy consumption.

Who is exempt from registration?

In general, all establishments that are regulated by other rules are exempt, such as hotels, guesthouses, hostels, campsites and traditional tourist apartments.

Long-term rentals and rentals between private individuals without digital intermediation are also not required to register.